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Constitution

THE CONSTITUTION

OF

THE HICKLING WINDSURFING CLUB

 

1. TITLE The Club shall be called “HICKLING WINDSURFING CLUB” 
2. OBJECTIVES (a) 

(b)

 

(c)

To promote and encourage the sport of windsurfing on Hickling Broad 

To provide facilities for recreational windsurfing at all levels for adults and junior (in full time education) members.

 

To provide a forum for the exchange of information on all aspects of windsurfing

 

3. MEMBERSHIP (a) 

(b)

 

 

(c)

 

 

(d)

Membership is open to any person upon payment of the appropriate annual membership subscription and in the year of joining, the current joining fee 

A member shall be entitled to receive communications from the Administrative Secretary and/or News Editor and to have the use of all the available facilities offered, for the remainder of the membership year.

 

The membership year is 1January to 31 December but for those joining after 1 August a pro rata fee shall be payable or a full fee charged to run until the following 31st December

 

If the annual membership fee is not paid by the 31st March then, in the absence of a reasonable explanation, the membership shall be deemed to have lapsed

.

4. EXECUTIVE COMMITTEE (a) 

 

(b)

 

(c)

 

(d)

 

 

(e)

 

 

 

(f)

 

 

(g)

 

(h)

 

(i)

 

 

(j)

The business of the club shall be managed by an Honorary Executive Committee consisting of a Chairman, Vice Chairman, Treasurer,  Membership Secretary, Secretary, News Editor, and up to ten ordinary members. 

Additional places will be available for any Club Trustee (who is not already a committee member) who wishes to be a member of the committee

 

The Executive Committee shall be elected at the Annual General Meeting

 

A Member may hold more than one but not more than two offices simultaneously.

 

The Executive Committee shall hold office from the conclusion of the Annual General Meeting at which they are elected until the conclusion of the subsequent Annual General Meeting and shall be eligible for re-election, unless otherwise determined at any preceding Extraordinary General Meeting.

 

The Executive Committee shall have the power to co-opt up to four non-voting members.

 

A quorum shall comprise any number of Executive Committee members in excess of 50% of the total membership of that committee.

 

Notice of Executive Committee Meetings shall be given to all Committee Members.

 

All members present at Executive Committee Meetings shall, on each occasion a vote is taken, have the right to one vote. If at any time the voting is equal, the Chairman of the meeting shall have a second casting vote. Voting by post or proxy shall not be valid

 

Minutes of each Executive Committee Meeting shall be approved by the next Executive Committee Meeting and copies of the approved minutes kept by the Secretary.

 

5. ANNUAL GENERAL MEETING An Annual General Meeting shall be held in either November or December. 
6. EXTRAORDINARY GENERAL MEETING An Extraordinary General Meeting may be called by the Executive Committee or  shall be called by the Secretary upon receipt of a written application which is supported by not less than thirty club members. 
7. NOTICE OF GENERAL MEETING The Agenda of any General Meetings shall be sent to all members not less than twenty one days before the meeting. 
8. CHAIRMAN OF GENERAL MEETINGS The Chairman of any General Meeting shall be the Chairman or Vice Chairman of the Club or in their absence a Chairman elected for the occasion by the members present. 
9. VOTING AT GENERAL MEETINGS Junior Members shall not have the right to vote at General Meetings. All other members present at a General Meeting shall, on each occasion a vote is taken, have a right to one vote. If at any time, the voting is equal, the Chairman of the meeting shall have a second casting vote. 
10. MINUTES OF GENERAL MEETINGS Minutes of each General Meeting shall be approved at the next Annual General Meeting. Copies of the approved minutes shall be kept  by the Secretary. 
11. FINANCE The financial year of  the  Club shall run from the 1 October to 30 September each year The accounts shall be  submitted for approval to the Annual General Meeting. The Committee may require the club accounts to be independently audited prior to their submission to the AGM. 
12. ALTERATIONS TO CONSTITUTION (a) 

(b)

 

 

 

(c)

This Constitution may be amended by resolution passed by two thirds of the members present and voting at an Annual General or Extraordinary General Meeting. 

All notices of motions to amend the Constitution shall be in the hands of the Secretary one calendar month before the date of the Annual General or Extraordinary General Meeting.

 

A copy of the proposed amendment shall be sent to all members excluding junior members not less than 21 days before the date of the Annual General or Extraordinary General Meeting.

 

13 DISSOLUTION 

 

(a) 

 

(b)

Hickling Windsurfing Club shall only be dissolved on a resolution approved by 80% of the members voting at an Extraordinary General Meeting,  of which members shall have received not less than 42 days notice of the intention to propose the resolution. 

In the event of a proposal for dissolution, any property or monies remaining after all debts and liabilities have been settled shall be donated to a local, regional, or national sports body as proposed, seconded and supported by a majority of those present at the Extraordinary General Meeting prior to the taking of the vote on dissolution.

 

 

14 TRUSTEES (a) There shall be at least three Trustees of the club who shall be appointed from time to time as necessary by the Committee of the club from among full (including honorary)  members who are willing to be so appointed. The purpose of the Trustees is to hold leases on behalf of the Club ( being an unincorporated body) 
(b) A trustee shall hold office during their lifetime  or until they shall resign, by notice (of not less than six months) in writing given to the Committee, or until a resolution removing him/her from office shall be passed at a meeting of the Committee by a majority comprising two thirds of the members present and entitled to vote. 
(c) In the event of the death, resignation or removal from office of a Trustee, the Committee shall nominate a new Trustee in his/her place and shall as soon as possible take all lawful and practicable steps to amend the  relevant club lease(s) into the names of the Trustees as constituted after such nomination. 
(d) For the purpose of giving effect to any such nomination the Administrative Secretary for the time being is hereby nominated to appoint ( and or retire) Trustees of the club within the terms  of Section 36 of the Trustees Act 1925 and he shall by Deed duly appoint (and/or retire) the person or persons nominated by the Committee. 
(e) The Trustees shall in all respects act in accordance with the directions of the Committee. The Committee shall not  take any action or authorise any action which would in any way contravene the terms of the club’s leases. 
(f) The Trustees shall be indemnified by the Committee out of the assets of the club against :-

  • Any expenses incurred by the Trustees in carrying out any directions relating to club leases
  • All rents, rates, insurance, costs of maintenance; and any other outgoings howsoever arising: and
  • All liabilities whatsoever and howsoever arising out of the leases or the use of the land or premises including any claims by any person whether a member of the club or not.

 

15 LIMITATIONS OF CLUB LIABILITY Members, their guests and visitors are bound by the following Rule which shall also be exhibited in a prominent place within the club premises:- 

  • Members of the club, their guests or visitors may use the club premises, and any other facilities of the club, entirely at their own risk and impliedly accept:-

 

  • The club will not accept any liability for any damage to or loss of property belonging to members, their guests or visitors to the club.

 

  • The club will not accept any liability of personal injury arising out of the use of the club premises, any other facilities of the club either sustained by members, their guests or visitors or caused by the said members, guests or visitors whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them, the Officers, Committee or servants of the club.

 

16 CLUB RULES The Committee shall make such Rules as it shall from time to time think fit and shall cause the same to be exhibited in the club premises for fourteen days before the date of implementation. Such Rules shall remain in force until approved or set aside by a vote of a General Meeting of the club. 
17 CONDUCT OF MEMBERS Every member is deemed to have notice of, and undertakes to comply with, the Club Rules. Any refusal or neglect to do so, or any conduct which, in the opinion of the Committee, is either unworthy of a member or otherwise injurious to the interests of the club, shall render a member liable to disciplinary action by the Committee, which may include expulsion or non-renewal of membership. 

 

12 January 2012