Club Rules, and Conduct of Members
A key aim of the Club is for members to enjoy windsurfing in a friendly and safe environment. It is a condition of membership that members abide by Club Rules. This is essential to protect the future of the Club, personal safety, and to ensure member enjoyment is protected.
- No vehicular access to the beach.
- No overnight camping on the car park or beach.
- No barbecues or fires on the beach.
- Lock codes must not be shared with non-members.
- No swimming from the beach.
- No dogs.
- Members must also abide by the Club’s policies which include: Safeguarding, Safety, Data Protection,
- Safety of members is a priority. Accidents, incidents and near misses, must be reported to the committee for review and consideration of appropriate mitigating actions.
- Every member should respect other members, both on and off the water.
- The beach is for launching and retrieval of windsurfing boards (priority), kayaks, SUPs, and canoes only. The water’s edge must be kept clear of equipment, and a path to the rigging area kept clear.
- Buoyancy Aids must be worn when using Club Equipment.
- Members should look after the site and its facilities: Take rubbish home, leave the changing rooms tidy, switch off lights and lock all the gates /doors etc before they leave.
- Social media: Members should be kind and considerate to others when making posts or comments on Club controlled social media, and non-Club controlled social media.
- Complaints, criticisms and suggestions must be made in private and in writing to the committee.
- Members cars to clearly display the Club year sticker.
- All padlocks to be kept locked at all times other than for access to the beach while it is occupied.
Any breach of ‘Club Rules and Conduct of Members’ will be reviewed in line with the constitution and Club’s Incident and Disciplinary process. Serious, and deliberate breaches may result in sanctions and possibly expulsion.
The committee, 15 August 2022.
Incident and Disciplinary process
- Incident statements and any supporting information to be shared in full with the committee.
- The committee reviews, makes a judgement, and agrees appropriate actions.
- The actions are completed.
- Progress is reviewed and the incident closed when actions completed. (or back to step 2 if that’s not possible).
- An incident summary is filed in club files.
Considerations to be observed where disciplinary action may be necessary:
- Statements should preferably be in writing, verbal statements need to be put into a transcript and approved.
- All should be given the option to present their case to the committee in person if they wish to.
- It’s important that all involved have a right to privacy. What this means in practice is that issues should not be discussed outside the committee, minutes should be limited to a summary of the incident, summary of actions, votes recorded, actions closed.
- A separate summary overview document should be held in Club files which summarises, who said what, committee conclusions, actions, the result of implementing actions, feedback from parties, and when closed. (In essence the summary should include the what, why, how, when, and where.)
- Corrective action, and any sanctions should be proportional to the severity of the offence. This could range from gentle reminding, informal warning, final warning, or in extreme cases dismissal for gross misconduct.
- Committee members directly involved with the incident should not be involved with discussions around actions. However, they should still be given an equal right to present their case if they wish to.